Late Registrations and Late Withdrawals

Once the wait list has run its course providing students with reasonable access to courses based on VIU's priority registration system, you will have full control over which student will have access to available seats in your class.

Late Registration

The wait list period lasts for the first six days of the semester. If a Student wishes to register in any of your courses after the wait list period, they require special permission.

Generally speaking, if there is room in your class you should grant permission if it is within the first two weeks of classes. After this time, most faculty are very cautious to grant permission as the student may have already missed too much class time.

If your class is full and you still want to add a student, you will need permission from your Dean and they must co-sign the "Late Course Registration Form"; also available from the Registration Centre or your Area Secretary. Once signed, the student takes this form in person to the Registration centre to be registered in the course.

Late Withdrawal

A student can withdraw from your course without an academic penalty within 8 weeks from the start of the semester. This can be done online or in person at the Registration Centre.

In the event of demonstrated exceptional circumstances - such as death in the immediate family, a student's illness or accident, serious emotional problems, or an error on the part of the University - a student may be able to withdraw without academic penalty from a course or program, after the deadline, with the approval of the instructor and Dean of Instruction. In cases where a student is withdrawing from all courses, the request for late withdrawal is subject to approval of the Registrar.

Students must complete a Late Withdrawal form, citing reasons for withdrawal and provide documentation where appropriate. Late Withdrawal forms are also available from the Registration Centre or your Area Secretary.